The Publishing flows tab shows the current publishing flows that are set on the website and that you can create new publishing flows.
Here you name the publishing flow. Naming the flow is mandatory.
Here you enter a description/explanation of the flow if desired.
The steps that can be used to create the publishing flow are shown here. The following steps are available:
To remove a step, select it and click the cross in the upper-right corner.
To add a step, there is an Add step button that includes Adjust, Review and Publish.
For each step of the publishing flow, there are a number of settings associated with the individual step in the publishing flow.
Select a step and below are the different setting areas where you can make settings. There are many different settings for each step. For example, the start step has three settings while the adjust step has five setting ranges.
Here you add the users or group that is the owner of the publishing flow. These are the people or groups that will perform something on the specific step. Click the Add recipients link to appoint recipients.
There is no owner at the start step.
The Settings tab contains the following settings:
Specifies the action to be taken when declining. The possible options are:
It is also possible to set the maximum time for a specific step and the desired action if the timeout limit is exceeded.
Maximum timeout (hours)
The maximum time for a step is specified in hours, if the time is set to 0, the publishing flow will always wait for the current step to be approved/rejected by the owner or someone authorised to do so.
Action on timeout
If a maximum timeout is set, the action for when the timeout is passed must also be specified. The possible options are : Continue, Restart, Cancel.
If the rejection action at the first adjustment step is to restart, the adjuster will receive a message stating that they have changes to make.
Here you add the users or group to be notified about the workflow by clicking the Add recipients link.
Set the subject of the message to the recipient here
Write the message to the recipient here.
If this is ticked, everyone in the publishing step must enter comments when they perform a task. This is ticked by default.
Require unique owner
Tick this box to require a unique owner in the workflow.
This box is ticked by default. This means that an owner must perform the current step. If the adjustment step or the review step should not be interactive, that is, the current step should run without any user having to do anything, tick the box.
Send owner notifications via email
This box is ticked by default. If an e-mail is not to be sent to the owner of a step when the person has something to perform, the box should not be ticked.
The page published: 2019-02-28