Link management

Screenshot of the tab link management

Link checking

Check internal links at publish

Here you decide if you would like to activate the link control for publishing. If a link is broken (for example in the trash can) you will have a message about this at the time of publishing the page.

Check external links at publish

Here you decide if you would like to activate the external link control for publishing. If a link is broken (for instance a faulty address, server not responding) you will have a message about this when publishing the page.

When you have checked either/both checkboxes there will be a link control at publishing. If there are faulty links on the page the result will be shown in a new window:

Screenshot of link control result
Click on the Link check result as plain text if you would like to copy the link result. A text field will open with the result.
Screenshot of link control result as plain text

Use the navigator to find a page manually (since these can not be reached through an address in the link check).

If you set control of internal/external links at publishing we recommend to give the editor the right to Publish broken links. Sometimes links are correct but the server the editor is linking to might be down for maintenance.

You can perform a link control before publishing. Select the desired page, right click and choose the alternative Check links. You can also select the desired page, choose Properties and beneath General and the tab Information you have the alternative Check links.

Here you can add links that should be excluded by the link check. Certain links have different protocols and might look like an errously link. Excluded links will not generate an error when editors perform link checks.

Add link to be excluded

In order to add a link to be exluded, click the plus sign. A new window will open:

Activate automatic link checker

It possible to activate an automatic link checker who will perform a link control on certain times. Check the box and click the Configure button, a new window will open:

excluded link

Add a link address and state constraint. There are three different types of constraints:

  • Exact match - the link is identical with what is written in the field link target
  • Begins with - the link starts with what is written in the field link target
  • Contains - the link contains a word written in the field link target

In order to remove a link in the list, highlight it and click the minus sign.

In order to edit a link in the list, highlight it and click the Properties button.

Scheduling of link checker

It´s possible to make link checks on predetermined times. This is done by clicking on the Settings button. A new window will open:

Example of automatic link checker

Activate

Tick this to schedule link checks. The fill in the start time and choose repeat från the list. The following ranges is avaliable:

  • Every hour
  • Every day
  • Every week
  • Every month

Check now

Click hte button Run link checker now to do a link report right away, not a scheduled report.

Notification

Beneath the tab Notification you can decide who the result should be sent to. By default Site responsible is selected for receiving the notification. The following choices is avaliable:

  • Server responsible - the address stated under Properties for website -> Messages -> Server responsible
  • Site responsible - the adress stated under Properties for website -> Messages -> Site responsible
  • Editors - email address from a system value or user metadata
  • Last publiced by - email address from last publisher
  • Arbitarary email address - an a dress added to a text field

An email will be sent to the stated addresses containing a list with faulty links.

The email sent from the link control will use the language set up on the website.

Link style

When an external link is shown there will be an icon next to the link.

Skärmdump på länkutseende exempel

S

how icon next to links that opens in a new window


When a link is opened in a new window there will be an icon with double windows.
Skärmdump på länkutseende exempel

If an external link opening in a new window there will be an icon with double windows and an arrow:

Skärmdump på länkutseende exempel

S

how icon next to known file types


When a link goes to a file with a known file format there are different icons next to the link. There are icons for PDF, Excel, Word, and PowerPoint.

You can add icons for other file types beneath the tab File icons.

Skärmdump på ikoner för kända filtyper

S

how file description and size next to known file types


Will display the name and size next to known file types.
Skärmdump på filbeskrivning och storlek för kända filtyper

This function requires the right Site properties.

Denna sida publicerades: 2015-11-16

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